The use of student information for GSFE is subject to the Freedom of Information and Protection of Privacy Act (FIPPA).

NLPS  has carefully reviewed the use of Google Suite for Education.   Here’s more information on how Google protects the privacy and information of its users.

Please click on the link to view the school district’s Privacy Impact Assessment in its entirety.

GSFE - Control over the data

Google will offer their services to those who are confirmed as students of Nanaimo Ladysmith Public Schools (NLPS).  As per the Google Suite for Education Terms of Service, this data is owned directly by the school district, whose administrative resources (outside of the above mentioned special circumstances) have control over the data in Google Suite for Education.  Participating students will have signed informed consent forms acknowledging that their personal information will be disclosed, stored and accessed outside of Canada.

What is personal information? The Freedom of Information and Protection of Privacy Act (FIPPA) defines personal information as "recorded information about an identifiable individual."  

It is important to understand what personal information is because FIPPA sets out requirements about protecting, storing and accessing it.  NLPS will not share any student information with Google for the purpose of student account creation for any students where consent has not been obtained.

Google Suite for Education (GSFE) must be used only in the following prescribed manner:

  • Student’s name, grade and school to create just the GSFE login
  • Assignments, research notes, presentations, school-based projects
  • Multimedia objects created by students (videos, pictures, animations, etc.)
  • Quizzes, tests, surveys
  • Professional development materials
  • Summative assessments (teachers comments, peer feedback)
  • Calendars for assignment dates, events, deadlines
  • Communication with teachers and students related to education

GSFE should not be used for:

Personal contact information such as name, address, telephone number, email address, personal education number, photographs or videos that identify students.



GSFE - Parent and Student Consent Process

The use of the GSFE service is not an educational requirement for students. Students will not be obliged to use these digital tools, and all school activities that rely on the use of these digital tools must allow for and accept alternate and equivalent means of student participation.

Prior to use, parent of students in Grades 4 through 8 must fill out the district ‘Google Suite for Education’  consent letter. Please click on the link to download the GSFE Student Consent Letter.

Students in Grades 9 though 12 can provide their own consent by agreeing to the online consent form: GSFE Online Consent Form.