Facilities & Rentals

The Facilities Department oversees the servicing, construction, and renovation of district buildings and grounds. 

The Facilities Department is responsible for:

• Operations – Cleaning of schools and other buildings
• Maintenance – Keeping the district’s schools and other buildings and grounds in good repair
• Parents or the general public who have maintenance concerns should contact the school directly. If required, the school will initiate a service request to the appropriate department.
• Capital Planning – Overseeing construction of  new buildings and additions to buildings and overseeing construction projects to address seismic condition of schools

Capital Projects

• Major Capital Projects Summary January 2022
• Ventilation Upgrades

Minor Alterations – Planning and carrying out renovations to schools

• Extension School Building – November 20, 2019
• Facilities Projects – Update October 2019

Facility Rentals

After-hours rental of district facilities to community groups

If interested in booking a District facility during the 2024/25 school year, please email details of your booking to rentals@sd68.bc.ca for your request to be reviewed. Points to include are preferred time and day(s) of the week, start and end dates, preferred school and/or area of town, the nature of your booking, and any other pertinent details. Rental requests must be submitted by email at least 10 days prior to the event start date. Once the request is approved, a rental contract will be generated for the User to sign electronically. Payment is due in full at least one business day prior to the first scheduled session.

For all user groups, the Licensee shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurance with insurers licensed in British Columbia and in forms and amount acceptable to the District:

1. General liability insurance with a limit of no less than Two Million Dollars ($2,000,000), inclusive per occurrence for bodily injury and property damage including the loss thereof.
2. Such insurance will cover the User, the User’s agents, representatives, employees, contractors, volunteers, and invitees and shall include the District and the District’s trustees, officers, employees, agents, contractors, and volunteers for liability or loss arising from the use or occupancy by the user of any District’s property.
3. The Licensee shall provide the District with evidence of all required insurance prior to the Licensee’s use or occupancy of any of the District’s facilities in the form of a certificate of insurance. The Board of Education of School District 68 (Nanaimo-Ladysmith Public Schools) shall be named an additional insured. Prior to finalizing a rental contract, the Licensee shall provide certified copies of required insurance policies to be saved to their user account.

Organizations and user groups that do not have coverage are able to purchase insurance through a local insurance provider or at eventpolicy.ca.

• Rental Fees
• Regulations Governing Use of Facilities
• Online facility booking program  – questions or concerns with your online login, please email rentals@sd68.bc.ca or call 250 741-5241 or 250 741-5244.