To ensure that your correspondence is addressed, your email will be forwarded to the Board and senior staff immediately. Historically, all correspondence received from the public will be discussed at an Agenda Setting meeting where a decision is made to include it in either the public or in-camera (closed) Board agenda package. *Please note, if your correspondence includes student or district employee information, it will be added to the in-camera agenda package.

Once received at a Board meeting, the Board of Education determines if the correspondence should be: Referred to staff for response; Board Chair response; received and filed as information; or referred to the Education or Business Committee for further discussion. The Board will strive to respond or answer your questions once it is determined how it will proceed. As per Board policy, Regular Board meetings are typically held on the fourth Wednesday of every month, from September to June.

If your correspondence is pertaining to an upcoming event, please keep these procedures in mind and allow sufficient time for response.

District staff response to correspondence sent to the Board

September 30, 2019 – Free Bus Passes

October 9, 2019 – Board Correspondence on School Capacity

December 13, 2019 – District Response for Lead in Water Concern at Ecole Hammond Bay

December 18, 2019 – Board Correspondence on Scotch Broom

December 23, 2019 – Board Correspondence to NDSS SAGA Group

Outgoing correspondence

October 7, 2019 – Tribal Journeys 2020

November 25, 2019 – Growing Trend of Vaping Among Youth

November 27, 2019 – Letter of Support for Nanaimo Foodshare